Arclint is strongly committed to protecting personal data. This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights in relation to personal data. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.

As used in this privacy statement, “Arclint”, “us”, and “we” refer to the Arclint network and/or one or more of its Member Firms that may process your personal information. Each Member Firm in the Arclint network is a separate legal entity. For further details, please write to care@arclint.com.

We may transfer or disclose the personal data we collect to third party contractors, subcontractors, and/or their subsidiaries and affiliates. Third parties support the Arclint Network in providing its services and help provide, run and manage IT systems. Examples of third party contractors we use are providers of identity management, website hosting and management, data analysis, data backup, security and cloud storage services. The servers powering and facilitating our IT infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them.

The third party providers may use their own third party subcontractors that have access to personal data (sub-processors). It is our policy to use only third party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by Arclint, and to flow those same obligations down to their sub-processors.

We may also disclose personal information under the following circumstances:

• with professional advisers, for example, law firms, as necessary to establish, exercise or defend our legal rights and obtain advice in connection with the running of our business. Personal data may be shared with these advisers as necessary in connection with the services they have been engaged to provide;

• when explicitly requested by you;

• when required to deliver publications or reference materials requested by you;

• when required to facilitate conferences or events hosted by a third party;

• to law enforcement, regulatory and other government agencies and to professional bodies, as required by and/or in accordance with applicable law or regulation. Arclint may also review and use your personal information to determine whether disclosure is required or permitted.

We have implemented generally accepted standards of technology and operational security in order to protect personal information from loss, misuse, alteration or destruction. Only authorised persons are provided access to personal information; such individuals have agreed to maintain the confidentiality of this information.

Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavor to protect personal data, but we cannot guarantee the security of data transmitted to or by us.

You may have certain rights under your local law in relation to the personal information we hold about you. In particular, you may have a legal right to:

• obtain confirmation as to whether we process personal data about you, receive a copy of your personal data and obtain certain other information about how and why we process your personal data

• the right to request for your personal data to be amended or rectified where it is inaccurate (for example, if you change your address) and to have incomplete personal data completed

• the right to delete your personal data in the following cases:

  • • the personal data is no longer necessary in relation to the purposes for which they were collected and processed;

    • our legal ground for processing is consent, you withdraw consent and we have no other lawful basis for the processing;

    • our legal ground for processing is that the processing is necessary for legitimate interests pursued by us or a third party, you object to the processing and we do not have overriding legitimate grounds;

    • you object to processing for direct marketing purposes;

    • your personal data has been unlawfully processed; or

    • your personal data must be erased to comply with a legal obligation to which we are subject.

• the right to restrict personal data processing in the following cases:

  • • for a period enabling us to verify the accuracy of personal data where you contested the accuracy of the personal data;

    • your personal data have been unlawfully processed and you request restriction of processing instead of deletion;

    • your personal data are no longer necessary in relation to the purposes for which they were collected and processed but the personal data is required by you to establish, exercise or defend legal claims; or

    • for a period enabling us to verify whether the legitimate grounds relied on by us override your interests where you have objected to processing based on it being necessary for the pursuit of a legitimate interest identified by us.

• the right to object to the processing of your personal data in the following cases:

  • • our legal ground for processing is that the processing is necessary for a legitimate interest pursued by us or a third party; or

    • our processing is for direct marketing purposes.

• the right to data portability

  • • the right to receive your personal data provided by you to us and the right to send the data to another organisation (or ask us to do so if technically feasible) where our lawful basis for processing the personal data is consent or necessity for the performance of our contract with you and the processing is carried out by automated means.

• the right to withdraw consent

  • • where we process personal data based on consent, individuals have a right to withdraw consent at any time. We do not generally process personal data based on consent (as we can usually rely on another legal basis).

• If you consider that the processing of your personal data infringes the law, you may have the right to lodge a complaint with the data protection regulatory authority responsible for enforcement of data protection law in the country where you normally reside or work, or in the place where the alleged infringement occurred.